Tag Archives: Windows

New Computer Diary – Prelude

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Why I need to order a new Mac.

I write books about computers for a living. That’s a blessing and a curse.

It’s a blessing because I get to buy new computers and related hardware (like cameras and scanners and printers) and software to keep up with technology. I can write most of this stuff off as business expenses because I actually need them to get my work done. Some of this stuff is really cool, so using them is almost like playing with new toys. I also often get prerelease software, so I can work with it before anyone else.

It’s a curse because I have to buy new computers and related hardware. I don’t get most stuff for free. And because I often have to buy new hardware right after it comes out — when the prices are highest and their problems haven’t been identified yet — they’re costly and sometimes problematic. My goal is always to buy a computer that’ll last at least three years so I don’t have to do this too often.

And if you think working with beta software is fun, try running Office 2007 on Windows Vista four months before the scheduled release dates. Not only did I have to buy an expensive computer just to run this software on — Vista has some pretty serious system requirements for all those pretty graphics — but I have to struggle to work around bugs and incompatibilities caused mostly by unavailable driver software updates.

I have three computers I use for work, as well as a laptop for business and home use:

  • Dual Processor G5My production Mac, which is currently a 2-year-old Dual G5 tower, is the computer I sit at when I’m writing. It has a 21″ Sony monitor (the old, heavy CRT type) which is really great when I’m doing layout on Visual QuickStart Guides and Visual QuickProject Guides. It also has all the built-in and attached equipment I need to get my job done, including three printers, a scanner, and numerous mobile devices like cameras, digital video cameras, iSight cameras, external hard disks, and more.
  • G4 eMacMy Macintosh test mule, which is currently a 3- or 4-year-old G4 eMac, is the computer I run software on when I’m writing Mac books and articles. I like the all-in-one design of the eMac and the price when I bought it was within reason. When I bought it, it had the bare minimum I needed to get the job done: a G4 processor (at the time, G5 had just come out), a SuperDrive (because I often need to write about creating CDs and DVDs), built-in modem, networking capabilities, and adjustable screen resolution. When I went wireless last year, I installed an AirPort card. This computer was the machine I used to run beta Mac OS software for my Panther, Tiger, Word 2004, Excel 2004, WordPress 2, and QuickBooks 2006 books. Maybe even my Jaguar book, although I admit I can’t remember that far back.
  • Dell LatitudeMy PC test mule, which is currently a Dell Latitude D820 laptop, is the computer I run Windows software on when I’m writing Windows books. (The computer recently replaced a 4-year-old Dell Dimension tower, which was really showing its age.) This computer is loaded and it isn’t by choice. As mentioned earlier in this entry, I needed souped up graphics and a fast, modern processor (or two?) to run Vista with the Aero Glass effects. It has a CD writer but not a DVD writer, although it will read both. (This became a rather ironic thing when I downloaded the Vista beta from Microsoft’s Web site and had to use my Mac to create the DVD I needed to install Vista on my PC. It worked. Of course.) I’m hoping this computer, which cost me a small fortune, will last at least four years.
  • imageMy business/personal laptop, which is currently a 12″ PowerBook G4, is the machine I keep at home and take on the road with me. It’s used for e-mail and blogging these days, although I sometimes use it for podcasting. And, every once in a while when I need to do a presentation, I plug it into a projection monitor and do demos. I love the size and configuration of the computer, although I admit that the 40GB (really 37 GB, but who’s counting?) hard disk is a bit small. I recently had to offload a bunch of music and podcasts just to make room for some other stuff. And with only 640 MB of RAM and 867 MHz of processing power, it sometimes slows to a crawl when taking on heavy-duty tasks like sound conversion and iMovie visual effects. I also noticed that its fan starts more frequently than usual these days, like its always hot and bothered.

Why all these computers? Well, I’ve found that the best way to write about a software product is to run two computers side by side. The test mule runs the software I’m writing about. My production Mac runs the software I’m using to write — normally InDesign or Word. I perform a step on the test mule, take a screenshot if necessary (which is automatically dumped over the network to my production Mac), and write about what I see on my production Mac. Not only do I have the benefit of seeing what I’m writing about as I write, but I can keep that test mule in pristine condition. In fact, it’s common for me to reformat the hard disk and reinstall all system and application software I need to write about each time I start a new project. I really do use those two computers just for work.

I used to buy a new production Mac every two years and a new personal laptop every three years. Earlier this year, however, when my production Mac was only a year and a half old, the motherboard went on it. I faced a tough decision: fix it (at a cost of about $700) or put that money into a brand new Mac and throw this one away. But it still had a lot of life in it and there wasn’t anything really better to trade up to. So I fixed it. And life went on. It’s still serving me faithfully, running all the software I need to run. Keep in mind that I don’t update software unless I need to — for example, I’m still using Photoshop 7 (don’t laugh!) and InDesign CS (not CS2).

I can usually get 3 to 4 years out of a test mule. My old PC test mule lasted about 4 years (at least). I think the G4 might be close to 4 years old now, too. I basically keep using them until I have to upgrade — in other words, until the software I need to run needs more processing power than an old mule has.

Every once in a while, the moon and stars align in such a way that I need to buy two (or, heaven forbid) three computers all around the same time. This is one of those years. I absolutely had to get a new PC to run Vista with the Aero Glass effects. I went with a laptop because I’m trying hard to downsize my office and make it something I can take on the road. A laptop test mule is just the thing. Close it and stick it on a shelf when I’m not using it. Throw it in a bag when I decide to get some work done on the road. Why the hell didn’t I think about that before?

Of course, I do hate the keyboard on the Dell PC — it’s so awkward after years of typing on the PowerBook’s wide open keyboard. And I had to buy a wireless mouse for it, mostly because I can’t seem to find the right track pad drivers for use with Vista and the track pad tracks very slowly, no matter how I set it. But I don’t use the computer every day (and hope I never need to) so it really isn’t such a hardship. And the video on that machine really is incredible. It should be, considering it’s the newest in my stable.

As for the Dell Dimension tower…well, I still have it. It runs Windows XP and as soon as I’m done with these two Windows books I’m working on, I’ll use the laptop’s restore disk to bring it back to factory settings. That’s when I’ll be donating the PC tower, along with its ancient Gateway monitor, to my local library.

And the stars have also told me that I need a new Mac test mule. Why? I’ll need to run Leopard, the upcoming version of Mac OS X, pretty soon now. While I’m not sure whether it’ll run on a G5, I’m pretty sure it won’t run on a G4. And besides, I have to write about Boot Camp and that’s going to require an Intel processor Mac.

So that’s why I need to buy a new Mac — to run the upcoming new stuff.

imageIn keeping with my downsizing plan, I decided that I wanted to get a Mac laptop. After struggling and finally succeeding in understanding the differences between a MacBook and a MacBook Pro, I decided on a MacBook Pro. 15″ monitor, 1 GB RAM, SuperDrive (need to write about iDVD a bit), 100 GB hard disk. This is going to be one hot computer.

Which makes me wonder…will it replace the 12″ PowerBook G4?

Part of me says no: a test mule is a test mule. It sits in my office, turned off, waiting to run software I’m writing a book or article about. It doesn’t get personal data files; its hard disk is often reformatted and restored to factory settings — or at least the current OS.

But I admit that it’s going to be hard to keep using this G4 when I have Core Duo (is that right?) processor laptop with almost twice the RAM and more than twice the hard disk space and processor power sitting around, waiting for me to tickle its keys. I’m actually kind of hoping that I don’t like its keyboard, so I won’t want to use it more than I have to.

But there’s no way in hell that I’m buying two new Mac laptops this year.

We’ll see what happens. Need to make the big purchase first.

New Excel Book in Progress

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After two months off from writing, I begin work on an Excel book revision.

Creating Spreadsheets and Charts in Excel: Visual QuickProject GuideI dove into a revision of my Creating Spreadsheets and Charts in Excel: Visual QuickProject Guide book today. I actually got the first chapter — all 16 pages of it — done.

If you’re not familiar with the VQJ (as Peachpit calls it) series, it’s pretty simple. Written for raw beginners, the books use a lot of full color illustrations, large text, numbered steps, and callout lines. Each book in the series is only 144 or 168 pages long — this one weighs in at 144 pages. It’s not the least bit intimidating for any reader.

The first edition of the book covered Excel 2003 for Windows and Excel 2004 for Mac OS. The two versions of Excel are virtually identical, so it made sense to do one book to cover them both. I think I did a good job giving each platform equal space and showing screenshots from both platforms when they were significantly different.

The idea behind the series is to present a project — in this case, creating a budget spreadsheet, duplicating it for multiple months of information, consolidating the months, formatting the spreadsheets so they look good, creating a chart, and printing. All the basics are covered in one project, presented over multiple chapters. The first chapter covers preliminary stuff like interface elements and terminology. The next chapter is where we start creating the spreadsheet.

Creating Resumes, Letters, Business Cards, and Flyers in Word: Visual QuickProject GuideI have two books in this series. This one is doing very well and has been translated into at least two languages. The other book — take a deep breath if you plan to read the title out loud — Creating Resumes, Letters, Business Cards, and Flyers in Word: Visual QuickProject Guide (I had to look it up; I can never remember the title of that book), isn’t doing quite as well. I like to think it’s because people don’t really want to create all those things. But it’s probably because the Word book market is full of titles and this 168-page tome just doesn’t stand out enough on bookstore shelves.

Creating Spreadsheets and Charts in Microsoft Excel 2007: Visual QuickProject GuideThis Excel book revision is not cross platform. Tentatively titled Creating Spreadsheets and Charts in Microsoft Excel 2007: Visual QuickProject Guide, it covers Excel 2007 for Windows only. (It always amazes me when Amazon.com knows what one of my books will look like before I do.) To write it, I not only had to get my hands on the Office beta, but I also had to get the Windows Vista beta, which my editor wanted running on the computer for all the screenshots. Without Vista, he claimed, the book would look outdated right away. He’s right. And although I wasn’t too thrilled about running beta application software on beta System software, it seems to be working pretty well. Of course, I had to buy a new computer to run all this stuff. My ancient Dell desktop machine would have dropped dead if I tried installing Vista on it, especially with the new graphics-intensive interface. The new Dell Latitude 820 laptop I bought to replace it is handling everything with ease. It should for what it cost me. But with luck, I won’t have to replace it for 4 to 5 years.

Office 2007 is no secret. You can see screenshots and all kinds of training material on the Microsoft Office 2007 Preview site. You might even still be able to download a beta. It’ll run on Windows XP and Vista, so you don’t have to do a double beta like I did to run it.

Over the years, many have complained that Office doesn’t change much with each new version. You won’t hear those complaints this time around. Microsoft has completely reworked the interface. The menus and toolbars are gone, replaced with something called the Ribbon. Click a Ribbon tab to view groups of commands. Click a command to invoke it. Or click a tiny button in the corner of a group to display a good old dialog box.

The new design does appear to be easier for newbies to grasp. But I think it’ll frustrate the hell out of seasoned Office users — at least until they get used to the interface. There’s logic behind it, so if you think about what you want to do, you can figure out where to find the buttons or menus you need to do it. And all the old keyboard shortcuts still work, so if you’ve been using Office applications for years, you won’t be at a total loss in the new version.

Of course, all this has me wondering whether they’ll use the same interface in the Mac version of Office when it gets updated. That would be almost sacrilegious. After all, didn’t Apple invent the interface so widely used by Mac OS and Windows programs? I can’t imagine a Mac program without a menu bar that starts with File and Edit. I guess time will tell.

What’s good about all this for me is that people will need a book to learn the new versions of Office applications. They can’t just use an old Office book to work with the new version. With luck, that’ll help book sales a little. After all, I have to pay for that fancy new computer, don’t I?

Stay tuned for more information about this book as it is completed. It will definitely make it to stores at the same time as Office 2007 — heck, at the rate I’m going, I should be done with it by the end of the month.

Oh, Canada!

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I start a week in Vancouver, BC.

Washing a BuildingI’m sitting on a plastic chair on the front patio of a ground-floor apartment in Vancouver, British Columbia, Canada, watching four men wash the apartment building across the street. It looks to be a 24-story building and, like most of the buildings in this area, it’s got a steel and glass facade. The four men are sitting on separate wooden seats — kind of like the seats you’d find on a swing set — hanging from ropes on top of the building, about four stories down. Two of them have long hoses and the other two have brushes on long poles and plastic pails. They’re all wearing shorts and sneakers and are doing a lot of bouncing off the walls as they move back and forth and down.

I don’t think I’ve ever seen anyone wash a building before, but it doesn’t surprise me. This is Vancouver, after all. It’s one of the cleanest, well-kept cities I’ve ever seen. Perfectly manicured grassy islands between sidewalks and curbs, trees and flowers, pedestrians and cars. Everything is clean and well-kept. The only graffiti I’ve seen was painted on the back of a rental truck. And although everyone seems to have dog, I haven’t seen a dog turd anywhere.

I’m here recording the audio and video for the first video in a new MacProVideo training video series. Microsoft Word 101 will be a DVD training video for beginning to intermediate Word users. If it sells well, it’ll be followed up with more advanced titles and coverage of Excel and PowerPoint. The work is a bit frustrating and rather tedious, more so because after each 3 to 6 minute segment, I have to wait 6 to 12 minutes for the newly recorded video to render. So I do about 1/3 work and 2/3 waiting. Because I’m recording each segment at least twice, it’s slow going. But, by week-end, I should be finished.

I’d better be. I leave town mid-afternoon on Friday.

Vancouver, BCIn the meantime, I’m enjoying my non-working hours in a clean, safe, and rather beautiful Canadian city. The weather is beautiful, in the mid 70s and mostly sunny, although a marine layer of clouds seems to be drifting in as I type this. My hotel and the office/apartment I’m working at are right on the water near Stanley Park. The view from my hotel room at the Westin is full of boats and seaplanes and healthy people strolling the waterfront.

One of the strangest things I’ve noticed: most of the buildings — including my hotel — have huge floor-to-ceiling windows that open. At my hotel every evening, everyone slides open their big sliding glass doors. Although most patios are too narrow to accommodate chairs, people step out onto that narrow space and gaze down at the hotel’s pool or the marina or even the city skyline. I’ve never seen so many open windows. But why not? The weather is glorious and there don’t seem to be any bugs. Fresh air beats processed air. And air conditioning, although available in my hotel, is not a common thing in this area.

More another time. Got to get to work.

A PC Laptop

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I had to buy a new PC.

Although I’m primarily a Mac person, I also write about Windows. (This was a good thing a few years back when the future of the Mac was in question.) In fact, nearly half my books are either Windows only or cross-platform.

While other writers claim that they can write Windows books while running Windows emulation software on their Mac, I think they’re nuts if they do. PCs aren’t terribly expensive and it isn’t as if you have to buy a new one every year. The Dell Dimension desktop computer I used while working on the WordPress book is at least four years old now. It runs Windows XP and all the current versions of the software I write about — Excel, Word, and Quicken. It also does a fine job with the few Windows-only software packages I actually use, like the software to update my handheld Garmin GPS, the software to update the Garmin GPS in my helicopter, and…uh, I guess that’s it. My Mac really does just about everything I need it to do.

But now I’m gearing up to write about the upcoming version of Microsoft Office. I have at least two titles to update, possibly four. It depends on sales and what the powers-that-be at Peachpit decide.

One thing’s for sure, though: they want the book written about software running on Vista. And my old Dell desktop would roll over and drop dead if I got a Vista beta anywhere near it.

It’s unfortunate. I was hoping to get away with another cheap computer. But because of the processor, memory, and graphics memory demands, I had to buy a “hearty” computer. One that’s above midrange.

And I’d already decided that all of my new test mules — which is what this computer really is — would be laptops. Why? So I could take them on the road and not be tied to my office when I’m working on a book.

Besides, laptops take up less room, usually make less noise, and are easier to keep clean.

I settled on a Dell Latitude D820 laptop, partially loaded. Extra RAM, the faster processor, the better graphics processor, the better monitor. Wireless networking and Bluetooth built in. DVD player/CD writer. Heck, I don’t remember what else it has. It’s way more loaded than I wanted it to be, but I needed it like that. And I paid for it — believe me.

But with luck, I’ll get it to last me five years.

It arrived today and is sitting in a box on a chair by the door. I haven’t decided if I’m going to take it home and fiddle with it over the weekend. I have a Grand Canyon helicopter charter tomorrow and we’re hoping to go up to Howard Mesa to work on the electrical system on Sunday. That doesn’t leave much time for Windows brand frustration.

But maybe I’ll take it home anyway, just so Mike can look at it. He’s a Windows guy and might actually enjoy playing with it.

Now if only Cliff would get those contracts together for me so I can pay for this darn thing.

Dell, laptop, Vista, Windows

On the Intelligence of Quotes

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Maria Speaks Episode 27: On the Intelligence of Quotes.

This short podcast is a reading from a recent article I wrote on my book support site for Microsoft Word users. It explains the difference between smart and straight quotes and tells you how to work with them in Microsoft Word. You can read the transcript of this podcast and see the accompanying screenshots at www.aneclecticmind.com

Transcripts:

Curly or “smart” quotes are single and double quote marks that curve in toward what they surround. This blog, if viewed in the intended font, displays all quotes as smart quotes. Smart quotes are also often referred to as “typographers” quotes because they’re common in printed work like books, magazine articles, and other documents.

You may not realize it, but a smart quote character is actually a different character than its corresponding straight quote. Think about it: it has to be. After all, it looks different, doesn’t it? That means it has to be a different character.

These characters are easy to type on a Macintosh. For example, to get the “ character, type Option-[. to get the ’ character, type Shift-Option-]. (Although there must be some way to type these in on a Windows computer, I don’t know how to do it; perhaps a reader can use the Comments link to share the keystrokes?)

Special CharactersIn Word, you can also use the Special Characters pane of the Symbols dialog. Choose Insert > Symbol to display the dialog and click the Special Characters tab or button. Scroll down to find the character you want (they’re listed at the bottom of the list) and double-click the one you want to insert it. This is a rather cumbersome way to get the job done, but it does work.

AutoFormat as You TypeFortunately, Word offers a better, automated way. You can set an option in the AutoFormat as you Type pane of the AutoCorrect dialog that will automatically convert every straight quote you type to the corresponding smart quote. Choose Tools > AutoCorrect and click the AutoFormat as You Type tab or button in the dialog that appears. Then turn on the “Straight quotes” with “Smart quotes” check box. (As you can see, that’s the only feature I have enabled in this pane on my copy of Word; I don’t like Word messing with the formatting of what I type, as I discuss in “Three Ways Word Can Drive You Crazy[er] and What You Can Do About Them.”) Click OK to save your setting.

From that point on, every time you type a single or double quote, Word will convert it to a smart quote. If your computer isn’t very fast, you might actually be able to see the conversion happen. And, if you use Word’s Undo feature, you can undo the conversion to revert the character back to the regular quote you typed.

I should mention here that this feature is enabled by default, so if you never changed this setting and you want smart quotes, you don’t have to do a thing to get them.

Now suppose you have a document that was typed without smart quotes. Perhaps a passage of text copied from a Web site or a document someone wrote with a plain old text editor. You want to dress up the document for printing and smart quotes are important to you. Do you have to retype all those quotes to “educate” them? Heck no! Just use Find and Replace.

Find and ReplaceFirst double check to make sure that the “Straight quotes” to “Smart quotes” feature is enabled as discussed above. Then choose Edit > Replace to display the Find and Replace window. Type the same plain old double quote character in the Find What and Replace With boxes. Then click Replace All. Word will replace the dumb double quotes with the correct smart quotes and tell you how many it replaced. Click OK to dismiss the confirmation dialog. Then type the same plain old single quote character in the Find What and Replace with boxes and click Replace All. Word replaces all the dumb single quotes with smart single quotes. Click OK to dismiss the confirmation dialog and close the Find and Replace window.

If you do this a lot, you might consider writing a macro that does the job for you. But that’s beyond the scope of this article.

What if you have a document with smart quotes and you need to turn them into straight quotes? Easy enough. Follow the same process, but before you use the Find and Replace window, check to make sure that the “Straight quotes” to “Smart quotes” option is turned off. Find and Replace should dumb up the quotes.

Now that you know the tricks, there’s no reason why your Word documents shouldn’t have the smartest quotes around.

Microsoft, Word, smart quotes