Tag Archives: iPad

Making Documents Portable with a Scanner and iPad

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For those documents you really want to have with you all the time.

From the very beginning, I embraced my iPad as an ebook reader. I have books stored in all three ebook reader apps: iBooks, Kindle for iPad, and Nook for iPad. But it didn’t take long for me to realize that the iPad could also be used to reference books and other documents I already had or could create in PDF format.

I use GoodReader for this. I’m not saying its the best PDF reader for iPad, but I like it. One of its best features is the ability to synchronize with DropBox. I can create folders in DropBox, fill them with PDFs or other compatible document formats, and see them on my iPad. And, of course, I can also see them on any computer I use to access my DropBox account.

What I’ve found is that many software manuals and other user guides are available online as PDF format files. So now, on my iPad, I have a copy of the 300+ page user guide for my new Nikon D7000. And Dragon Dictation. And Final Cut Pro. And dozens of other software programs and devices I use regularly but don’t know as well as I could.

Yesterday, I took this a step further: I scanned all 191 pages of the Robinson R44 Raven II Pilot’s Operating Handbook. Yes, the manual for my helicopter.

No, I don’t plan on reading it while I’m flying. I’m required to have an up-to-date copy on board and I do. This is for consulting when I’m on the road. For example, suppose I’m doing a photo flight with a client and need to consult the performance information for a certain combination of load, altitude, and temperature. The charts are in the book. Rather than get my butt out to the helicopter, I can consult the book on my iPad, in the comfort of my office, hotel room, or client meeting.

ScanSnap S1100191 pages is a lot to scan and I admit I never would have attempted it with my old flatbed scanner. But last week I bought a ScanSnap S1100 portable scanner. Although it only takes a page at a time, its feeder considerably speeds up the scanning process. I was able to get the whole book scanned in about 20 minutes. (Yes, it would have gone quicker with a duplex model, but that’s not what I bought.) I saved the resulting PDF to Evernote, which performed optical character recognition (OCR) on the document to make it searchable on Evernote. And I copied the PDF file created during the process to my DropBox so it would sync to my iPad.

I’m hoping that more and more organizations see the benefit of distributing documentation in PDF or ebook format. Although Robinson currently distributes Safety Notices and the like as PDFs on its Web site, manuals are conspicuously missing. I’m not sure if it’s because they want to sell these things or because they’re worried about people consulting older copies that might be floating around on the Internet. (I plan on updating my copy when new pages become available; I think I can modify a PDF’s pages with Preview. It’s in my best interest to keep the book up to date.)

Until then, I’ll create my own PDFs of the documents I need to consult when I’m on the go.

Me and My iPhone

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I am loving my new iPhone.

When the Verizon iPhone became available earlier this month, I bought one. I was due for a phone upgrade anyway, and had to choose between an iPhone and an Android phone. I needed either operating system to use my Square point of sale device.

It had been nearly four years since the original iPhone was released, but for that for years, it was only available on AT&T. AT&T does not have the coverage I need in the places I go. It also has crappy customer service handled by overseas, outsourced workers. No matter how much I wanted an iPhone, I was not willing to enter into a relationship with AT&T. Instead, during the four years, I had a Palm Treo phone followed by a BlackBerry Storm. They did the job and I was satisfied.

I was eligible for a phone upgrade on December 22. The rumors of iPhone coming to Verizon were running wild before that. I held off long enough to hear the announcement before locking for two years in on a new phone.

Early in February, when I logged into my Verizon Wireless account, Verizon offered me the phone. Again, my choices were between an iPhone and an Android phone. The main reason I went with the iPhone was because there would be no learning curve for me. I already had an iPad and my understanding was that the operating system was nearly identical on the iPhone. Unlike many people, I don’t consider my phone and toy. It’s a tool. A communication tool. Smartphone features also make it a simple computing tool. I don’t play games, I don’t make movies, and I don’t waste a lot of time with apps. My main concern was getting a smartphone that met my communication needs and enabled me to sync my data with my computer. The way I saw it, the iPhone would do this easily and transparently while an Android phone would require me to either buy special software or jump through hoops using Google apps to sync my data. And although I wasn’t very interested in apps, I knew that there were far more iPhone apps than Android apps. When I discovered that the two phones I was considering, the iPhone and the Droid 2, would cost me the same to buy, the decision became a no-brainer. I bought the iPhone.

Last BlackBerry Photo

The last photo I snapped with my BlackBerry Storm. Really.

What I never realized, was just how much I would enjoy using the iPhone. It really is easier for me to use than any other phone I’ve ever had. The interface is very intuitive. But what really blew me away was how easy it was to sync my data between my Macs and my phone. I simply entered some information about my MobileMe account into my iPhone and my iPhone did the rest. Saving time saves money — really. If I’m not wasting time with a steep learning curve, I have more time available to get work done and to enjoy my life. For me, that’s what it’s all about.

The wide availability of apps surprised me. I never realized how many apps there were for things that I need to do. In my role as a pilot, I need specialized information about the weather, sunrise and sunset times, light angles, and FAA regulations. It wasn’t long before I found apps that can meet many of my needs. For example, I found an app that gets official airport weather and displays it in a format that’s familiar to me. This makes it possible for me to use my phone to get up-to-date weather information about any airport that I might need to fly to. I can even do this during flight (although I can’t say I recommend doing so). Another app not only makes it easy to create an official FAA flight plan but it will show my aircraft position on an aeronautical chart while I am flying. Another app makes it easy for me to log my flight time after every flight. I can then sync that data to a file on my Mac book Pro and my iPad so I have up-to-date logbook information in multiple places.

I know there are a lot of games out there, but I don’t play them. I keep hearing about Angry Birds and how addictive it is and can’t understand why someone would want to play a game that sucks so much time out of their life. The only reason Game Center is on my iPhone is because I can’t get it off. There are no games. People told me that I would like my iPhone because I play with it, but that simply isn’t true –– not in the true sense of the word. I may spend more time browsing weather information and reading books and articles on the news but I don’t play games.

I’m not saying the iPhone is the perfect phone for everyone. It really depends on your needs. If you like to spend your time watching video on your phone, you probably would prefer something on a faster, 4G network. If you’re only interested in communication, you could probably save a lot of money by going with a standard phone instead of a smartphone. People who buy iPhones to look cool or keep up with their friends are idiots. The phone should meet your needs. If it exceeds your needs it should only do so to give you room to grow. After all, don’t you want your phone to last two years?

I’ll be writing a lot about my iPhone in the days and weeks to come. I want to highlight some apps that I think people may find useful. I don’t want people thinking that I’m an Apple fan boy or fan girl. Although I like most Apple products, I’m not blind to their shortcomings. (I must admit, however, that I haven’t found any shortcomings in my iPhone yet.) My goal is to point out how software tools, including mobile computing apps, make my life easier. By sharing this information with you, you might learn how to make your life easier, too.

On a side note here, I’m currently experimenting with Dragon Dictate, a software program that uses voice recognition to transcribe what I dictate. This entire blog post was written by dictation. As I look over what has been transcribed, I realize that it is not error-free, but it is amazingly accurate. I need to learn the software to help make me more productive. Many people like to spend hours in front of the computer but I don’t. I’m hoping that by using dictation software which can type almost as fast as I speak, I can save a lot of time in my writing work and be able to spend more time doing the things I love with the people I love.

Five Reasons Why My Next Phone Will Be an iPhone

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Yes, I finally took the plunge.

Regular readers of this blog think I hate the iPhone. That is not the case. I hate AT&T. From their crappy coverage to their even crappier customer service, I won’t voluntarily give that company another dime of my money ever again. Hell, when I made my split with them years ago, I even sold my stock.

I actually like the iPhone. And, since buying an iPad last April, I like it even more. After all, isn’t an iPad like a big, fat iPhone without calling capabilities or a camera?

I was eligible for a new phone on my Verizon plan on December 23. I’d been considering several Android phones and the Motorola Droid 2 was likely to be the winner.

And then the Verizon iPhone announcement came.

I gave it a lot of thought. I was worried that Verizon would attempt to squeeze higher fees out of customers for the privilege of using the most coveted smartphone in the world. So I waited to learn more about pricing, etc. Hell, I’d lived with the BlackBerry — which still worked fine — for nearly two years; I could wait another few weeks.

Eligible for UpgradeThis morning, I went online to the Verizon site. When I logged in, I was greeted with a message telling me that as a “valued customer,” I was eligible to upgrade to an iPhone first and could get the phone as soon as February 10. I followed a trail of information by clicking a bunch of buttons. I was surprised that the 16GB iPhone 4 would cost me the same as the Droid 2. I clicked some more. I was surprised that an unlimited voice/text plan was available. And that adding up the plans I needed would cost me less per month than I was already paying with my 2-year-old BlackBerry Storm.

When I began entering a credit card number, I knew they had me. Moments later, it was too late to turn back.

But I do have five valid reasons why my next phone will be an iPhone.

  • Smart Phone. It was absolutely necessary for me to buy a smartphone — and the iPhone is one hell of a smart phone. It gives me access to my address book and calendar data and lets me add the apps that I needed to get my work done. And there are plenty of apps. (No, Angry Birds will never be installed on any of my devices.)
  • Easy Syncing. The iPhone will sync address book, calendar, and e-mail data transparently with my Macs. The Droid would have required 3rd party software or clunky syncing with Google services that I don’t currently use. The syncing alone was enough to sell me on the phone, even if it cost more.
  • Familiar Interface. I have an iPad. I struggled with the interface for a short time when it was new. Why? Because it’s based on the iPhone interface, which I didn’t know. So my knowledge of the iPad interface means I already know 95% of what I need to use the iPhone. I admit that I dreaded facing the learning process for an Android phone; now I don’t have to worry about it.
  • The price is right. The iPhone cost me the same as the Droid would have but gives me so much more (see previous three bullets).
  • I am an Apple User (and stockholder). I’ve been using Macs since 1989 and have been writing about them since 1991. People who know me for my Mac-related work are always shocked to learn that I don’t have an iPhone. It isn’t individualism, I tell them. It’s the simple fact that AT&T cannot deliver the kind of service I need for my only means of communication. (Yes, we dumped the land lines at least two years ago.) Now I can meet the expectations of my peers without sacrificing my own communication needs.

February 10 is just a week away. Four years and two phones — Palm Treo 700p and BlackBerry Storm — after the original iPhone was announced, I’m finally joining the throng.

I feel oddly unexcited. Could it be because I know what so many others won’t admit?

It’s just a phone.