Tag Archives: grammar

Copy Editing – Part I: What Is Copy Editing?

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Copy editing — an important part of the publishing process.

Prepare yourself for the usual author rant — but with a difference. This one is coming from an author who just completed her 69th book. An author who has worked with about eight different publishers and dozens of copy editors over the course of 15 years.

So no, this isn’t a newbie writer griping about a heavy-handed editor on her first or second book. It’s coming from someone who has been doing this for a long time and feels as if she’s “seen it all.”

I’ve taken this topic and split it into three parts. In this part, I’ll start off with an introduction to the topic of copy editing and tell you what I believe it should be.

Stet!What is Copy Editing?

The purpose of copy editing should be to ensure that the original text is:

  • Free of spelling, grammar, and punctuation errors. Note the use of the word “error” here; that’ll be important later in this discussion.
  • Consistent with a publisher style guide. A style guide, in the world of publishing, is a document that sets forth usage in those gray areas. I’m talking about capitalization issues such as web vs. Web, hyphenation issues such as email vs. e-mail, and design issues such as boldfacing figure references.
  • Clear and easy to understand. This usually involves breaking up long or complex sentences or possibly rearranging sentence components.
  • Unlikely to be misinterpreted. For example, when you say the “Color in pop-up menu,” do you mean a pop-up menu named “Color in” or are you talking about color in a pop-up menu?
  • Consistent with the writing style of the established book or series. This only comes into play when you’re writing for a series that has a predefined format and style. For example, Visual QuickStart Guides (VQSes) tend to be short and to the point, so I don’t have room for personal stories, as I do in other books. VQSes also have level 2 headings that begin with the word “To” and are followed by numbered steps, each of which presents a single task. (I could list about a dozen style issues specific to a VQS, but you get the idea.)

Flowers for AlgernonOf course, what you’re writing should determine how much of the above is required. If you’re writing a novel much of this may not apply at all. Consider the book, Flowers for Algernon by Daniel Keyes. The book’s first person narrator is a retarded man. The book is in journal format and the first few chapters are so full of spelling and punctuation errors (or omissions) that the book is difficult to read. But that’s because of the author’s choices and the method he uses to communicate. Would you expect a retarded man to have perfect spelling, grammar, and punctuation? Of course not. The author is using the character’s shortcomings as a writer to make his character more real — as well a to drive home the changes in the character as the story progresses. This technique was used again more recently in The Curious Incident of the Dog in the Night-Time, which featured an autistic first-person narrator. If a copy editor had done a thorough job on the grammar or punctuation in either of these two books, he would have altered the characters. The same can be said for dialog in most novels, since few people speak using perfect grammar.

So copy editing of fiction is a different subject — one I’m not addressing here. I’m discussing copy editing of non-fiction, primarily technical or how-to books, since that’s where my experience is.

More to Come…

This is the first part of my discussion of copy editing. There are at least two more parts to go. In the next part, I’ll rant a bit about my experiences with one particular book over the ten-year course of its life (so far). You’d think that after 10 years, the process would be trouble-free…

Why not take a moment to tell us what you think copy editing should be. How do you expect it to change or improve your writing? Use the comments link or form to share your thoughts.

Four Steps to Get the Most Out of Twitter

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Some tips for taking the “yuk” out.

I first heard about Twitter a few months ago on either the MacBreak Weekly or TWiT (This Week in Tech) podcast. (Both highly recommended, by the way.) I immediately checked it out. At first, I thought it was kind of cool, but then I realized that it was nothing more than a gigantic, worldwide chat room. Everyone talking, few people talking to a specific other person, some people even talking in languages other than English (imagine that!), few people saying anything of interest.

Twitter is a micro blogging tool. If you looked at 100 random blog posts from all over the blogoshere, how many of them do you think you’d like? This is the same. Look at 100 random tweets and you’re likely to find very few that are even worth the time it took to read them.

And they’re only up to 140 character long.

First Impressions

Miraz summed it up in a comment on yesterday’s “Reach Out and Meet Someone” post here:

I’m really interested by your previous post and comments here about Twitter. I’d noticed Twitter and found my first, and strong, reaction was Yuk!

The next time I looked was the other day when I thought I should include it in a book I’m writing for community groups. This time I looked and just felt old.

I see it as a monumental waste of time and a triviality, so I find your comments about feeling more connected to people particularly useful.

I felt exactly the same way. Yet people were talking about it and raving, in many cases. So I figured I was probably missing something and decided to give it a closer look.

You Need to Scrape Away the Bull

The main complaint about Twitter is: who really cares about what all these people are doing? What you had for breakfast isn’t very interesting. What you’re watching on TV isn’t interesting either. And why all the cryptic statements? Are you trying to be cool?

But if you could scrape away all the bull and concentrate on the content that may be of real interest to you, Twitter does have some value. I’ve gotten a glimpse of it. Not enough to convince me that it’s good, but enough to make me think that it might be.

Here’s what I did to reach this point. I recommend these steps to anyone who wants to give Twitter a real try.

Step 1: Create a Twitter Account

I’m not going to explain how to do this. You can go to Twitter and follow the instructions online to do it yourself.

I definitely recommend that you choose an appropriate image for your identity there. Something that gives people an idea of what you’re all about. For a while, mine was the same image I currently use for my Gravatar: my helicopter’s back end with hot air balloons in the background. Pretty but not very real. I’ve since switched it to my standard head shot, which I hope to get redone one of these days. Most Twitter users either use a photo or a cartoon for their images. My advice: don’t use established cartoon characters; one of these days, someone’s going to start suing.

While you’re in your account settings, be sure to create a one-line (they really mean about six-word) bio of yourself. It appears when someone goes to your Twitter page. Set your time zone, enter the full URL for your Web site or blog, and just provide the needed info. If you don’t want to be on the public timeline, there’s a box you can check. I wouldn’t check it unless you’re worried about stalkers or some other crazy thing. After all, there is a slight chance that you might impress someone reading the public timeline (whoever that might be) enough to make a new friend.

Step 2: Download and Install a Tweeting Tool

I cannot over emphasize the importance of this step. Sure, you can keep your Twitter home page open and refresh it once in a while to see what’s new. But there are better ways to get involved with Twitter.

For a while, I used a Dashboard widget to compose and send my tweets. This was convenient; press F12, fill in a form, press Return, and press F12 again to get back to work. This added my tweets to Twitter, but did not display the tweets of my friends.

TwitterificThen I discovered Twitterific. Frankly, I can’t imagine using Twitter without this little application. (Now calm down, folks. You can use the Comments link or form at the bottom of this post to tell me why your favorite Twitter tool is better.) It features a resizable window that captures and displays not only your tweets, but the tweets of all the Twitter users that you follow. There are a variety of notification options with and without sound. And, best of all, there’s a tiny form at the bottom of the window that you can use to enter your own tweets.

Twitterific has just one problem — and it doesn’t affect me at all: it requires Mac OS X 10.4 or later. Yes, it’s a Mac-only application. (I’m relying on the PC folks reading this to use the Comments link or form to tell us what they’re using. Let’s hope they don’t let us down.)

Twitter also works with instant messaging and I’m pretty sure you can use your IM client (iChat, MSN, AOL, etc.) to interact with Twitter. But since this article’s intention isn’t to explain all the different ways you can use Twitter, I’ll let you explore that option on your own.

And Twitter does work with text messaging on a cell phone. But if you enable and regularly use that feature, you really need to get a life.

Step 3: Find People to Follow

You don’t want to monitor the public timeline. Trust me: it’s a waste of time. You want to follow the tweets of a select group of people. People that you select.

There are a few ways you can find people to follow:

  • Ask your friends, family members, and work associates if they have Twitter accounts. If they don’t, use the Invite form on your Twitter account to invite them. Be sure to use the extra note field to explain what this is all about. You might want to point them to an article about Twitter (like this one?) or a favorable review. The people you invite should be people that spend a lot of time in front of a computer connected to the Internet, so tweeting will be easy and convenient for them.
  • Track down the Twitter accounts of famous people you want to follow. Believe it or not, Barack Obama has a Twitter account. (I don’t follow him.) So does Stephen Colbert. (I do follow him.) Now, obviously, these people have better things to do with their time than send tweets out into the blogosphere, so their tweets are likely composed by their staff and have some kind of marketing value. Obama’s is strictly campaign stuff. Colbert’s is a bunch of typical Colbert-style one-liners. These are just examples. I’m sure plenty of celebs have Twitter accounts, if you’re into the celeb thing.
  • Check the blogs you follow. Quite a few bloggers have Twitter accounts. If you like the blogger’s blog, then you might like his tweets. I found a number of interesting people to follow this way.

Make these people your “Friends” — that’s Twitter’s term for the people you follow. Doing that is easy; just go to their Twitter timeline and click an Add link under Actions.

If someone makes you a friend, he’ll be listed under your followers. It’s always nice to add them as friends, too. It might give you insight as to why they added you. And you can always “Leave” them if you decide you don’t like their tweets.

Which brings up the next point. Once in a while, you’ll discover that you really don’t like the tweets of one of your “friends.” (I really feel a need to put that in quotes since the people you follow might not be real friends.) Just go to your Twitter page, view your list of friends. and click a Leave link under his name/icon. I did this just the other day when I decided that one of my “friends” was getting a bit too political for my taste. (No, I don’t want to sign your online petition, thank you.) Click of a link and I don’t have to hear from him anymore.

Step 4: Post Tweets

Even if you have no followers, you should make it a habit to post tweets on a somewhat regular basis. I’m not saying you need to do it daily or hourly or weekly or every ten minutes. I’m saying you should do it at least occasionally, when you have something to say.

I tend to tweet when I sit down to start a project or finish one up. This morning, I tweeted about going down to feed my horses and about a new article posted on my site. When this article is finished and posted, I’ll tweet about it and provide a link.

Be particular about the content of your tweets. Try to limit yourself to tweets that people might actually be interested in. Okay, you had eggs for breakfast. But don’t tweet about it unless you fetched those eggs out of a henhouse and the rooster tried to kill you or you cooked them in a microwave, causing them to explode all over the inside and start a fire. Okay, so that’s an exaggeration. But you know what I mean. Something interesting.

You can make all your tweets self-promotional, but I assure you that you’ll have very few followers — unless, of course, you’re famous and people want to read about your latest book, movie, radio show, interview, podcast, etc. I admit that my tweeting about articles as they are released has an element of self-promotion to it, but I’d like to think that some people might want to check out some of what I’m writing about. After all, if you were using Twitter, wouldn’t you be slightly interested in an article about it?

Remember, Twitter limits you to 140 characters per tweet. Don’t feel as if you have to fill them. It automatically converts long URLs to short ones (using tinyurl), so don’t worry about URLs taking up all your characters. Just keep it short and sweet.

As for writing style, Grammar Girl wrote an excellent style guide for tweets, “Grammar Girl’s Strunk & Twite: An Unofficial Twitter Style Guide.” Read it and use it. Please.

The Twitter Virus

I first read the phrase Twitter virus yesterday. At first, I thought it was some kind of real computer virus. But apparently, it refers to a person’s active involvement in Twitter — in other words, tweeting the moments of your day all day every day.

A certain amount of Twitter virus is vital to using Twitter and attracting and keeping followers. But if you’ve got it too bad — like a certain person I follow who tweeted from his cell phone about being stuck in traffic waiting at a railroad crossing this morning — you probably want to take a step back and think hard about your involvement.

While a tool like Twitterific makes participating in Twitter extremely easy, don’t get carried away. The people who follow you don’t need (or probably want) every detail of your life.

Try It

Twitter is also a social networking tool. I participate because I find it interesting to see what other people do and think throughout their day. I leave the Twitterific window open — I have a 20″ monitor, so there’s enough real estate for it — and peek at it once in a while. And then I tweet when I have something to say. It’s pretty effortless and it certainly doesn’t take much out of my day.

Now you know what I do with Twitter and how you can make it a worthwhile experiment. Don’t be shy. Try it. It’s all free and, if you don’t catch the virus, you can quit it at any time.

Reader Engagement Site Improvements

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I add a few “engagement” features to this site.

Blogging is more than just using blogging software to create and edit posts. After all, if someone shouts in an empty room, does her voice make a sound? An important part of blogging is to attract and retain readers. That’s where content, SEO, and site design come into play.

I’m a strong believer that once you get a visitor to your site, the site’s overall design can help keep them there, at least for longer than the average 30 seconds. (Read Jakob Nielsen’s books for the sad truth about site/page visit lengths.) You can do this by making sure the site is legible and by including navigation features that make it easy to find interesting content.

I read an excellent article on Connected Internet today: “Best WordPress Engagement Plugins: Make Users Read More Posts“. The author lists several plugins — some of which I already use or have tried in the past — that’ll help keep site visitors on your site, reading more content. I added two of them today.

Readers Posts

Readers Posts is a plugin that offers three features:

  • Within The Loop, indicate how many readers have read a post before you.
  • List the most recently viewed posts.
  • List the most viewed (i.e., popular) posts.

I installed the second of these three options in the sidebar of aneclecticmind.com. It began working immediately, drawing information from the WordPress database to list the ten most recently viewed posts. Refresh the page after a few minutes and the list changes. This site has, on average about 5 visitors online at any time and they don’t always come to the site’s Home page. That, of course, is the drawback of any plugin that lists recently read posts — it only lists the posts that have been read on their own page — not on the Home page or archive page. In a way, that’s a good thing. It means the person reading a post is reading it because he found it via a search engine or used a link on the site to read it. He’s reading it because he wants to read it (or thinks he does; as we all know, search engines don’t always display desired results). That’s more meaningful than Home page reads, which could include lots of articles that the visitor just isn’t interested in at all.

The benefit of this: site visitors are shown a list of articles that other visitors have found interesting. I love this feature because it shows me what people are coming to the site to read and it helps me write more content of interest to visitors.

If you try this plugin, don’t be alarmed when you click the link above and arrive at a German-language site. Scroll down on that page and you’ll find an English-language translation. Although it isn’t perfect grammar (what is?), it’s certainly good enough to understand the installation and configuration process.

Landing Sites

Landing Sites is a very cool plugin that does a bunch of things, when installed correctly:

  1. It checks to see if the visitor was referred to the page from one of several popular search engines. It the visitor has not, it stops working.
  2. It displays a message with the name of the search engine and the search word(s) or phrase used to find the page.
  3. It displays a list of links to posts on your site that also match the search criteria.

What I like about this plugin is that it only displays content if a visitor has arrived at the site by clicking a link in a popular search engine’s results list. I put it at the top of the sidebar, where visitors are most likely to see it when they arrive at the page.

Installing the plugin isn’t difficult, although you really do need to follow the instructions on the page you download it from. If you copy and paste the code right from that page, you’ll need to modify all the single and double quote characters so they’re straight quotes when pasted into your template file. (I didn’t notice this at first and got PHP errors. It was an easy enough fix.) The result is what you see if you happened to arrive at a page on my site via popular search engine results link. You can try searching for Hermosa Ranch Insanity (the test link I used) and clicking the link to content on my site to see what I mean.

The benefit of this, of course, is that if the article the visitor came to read isn’t enough for him, he’s given other possible articles to try. He may or may not follow the links, but at least they’re there for him. You could keep him on the site longer.

Conclusion

Read the Connected Internet article. It tells you more about these two plugins, as well as others I currently use or have tried in the past. You might find overlap among features; pick the plugin you like best. Give them a try and see how they affect your visitor stats.